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Accounts Payable Specialist
Summary
Since 1937, Rosa Mosaic has been installing terrazzo, tile, and natural stone in a variety of buildings, including many signature architectural projects. Today, Rosa Mosaic provides materials and skilled labor to fabricate and install terrazzo, natural stone, engineered quartz, tile, gauged porcelain panels, carpet, resilient and other products across a fivestate region.
Rosa Mosaic is a leader in bringing new products and services to our customers. We invest in and are committed to training and developing our employees. This is the foundation for achieving our vision to be a specialty trade leader through efficient project management, training, and technology. We are united under our core values of accountability, perseverance, commitment, integrity, and safety.
The Accounts Payable Specialist (APS) reports directly to the Senior Accountant and works closely with Accounting, Project Management, Manufacturing, and Fabrication. The APC will be primarily responsible for accounts payable, including processing and paying vendor invoices, subcontractor invoices, sales/use tax returns, and company credit card statements.
Essential Functions and Responsibilities
• Collects invoices daily through emails, U.S. postal mail, and hand-delivery for four
related companies and organizes them by company.
• Matches invoices to purchase orders, bills of lading, and receipts.
• Reviews, verifies, and inputs invoices into accounting system promptly.
• Manages daily cash register activity and posts transactions to accounting system.
• Prepares and processes checks, wire transfers, ACH, and online payments weekly.
• Collaborates with Rosa Mosaic Contracting and Fabrication to prepare ACH
payments to subcontractors by end of day every Tuesday.
• Ensures timely payments to vendors in accordance with vendor terms, project
specific agreements, and company policies.
• Reconciles vendor statements monthly.
• Communicates with vendors regarding invoice discrepancies, payment application
issues, and overall account status to maintain excellent relationship with vendors.
• Maintains vendor records with current contact information, Forms W-9, payment
terms, early-pay discounts, and method of payment.
• Maintains subcontractor records with current contact information, Forms W-9,
current certificates of insurance, lien waivers, and banking information.
• Processes employee expense reports and reconcile credit card statements
• Calculates, records, and pays required sales and use tax.
• Files monthly sales and use tax returns.
• Calculates, records, and pays required IFTA/IRP tax.
• Manages hotel booking service provider for contracting teams to maintain
advantageous service agreement and payments current.
• Assists with month-end closing by preparing accounts payable reports and accruals.
• Assists in managing renewal of information technology agreements to keep licenses
and payments current.
• Works with vendors to establish special terms for larger projects.
• Manages office supply vendors and inventory.
• Performs other duties as assigned.
Desired Skills
• Energized – works with a sense of urgency and positive attitude when engaging
with others
• Passionate – guided daily by the group’s mission and core values
• Communicator – establishes trust with customers, employees, and vendors
• Accurate – exhibits the group’s quality commitment to “do it once, do it right”
• Trustworthy – ability to work discreetly and honorably with confidential information
• Disciplined – aptitude for timeliness, documentation, and organization
• Critical Thinker – ability to observe, analyze and think objectively
Desired Experience
• High School Diploma required
• Minimum of 5 years of applicable experience
• Competency in technology is required
• Construction and/or manufacturing industry experience is a plus
